Why a digital workplace matters to your people

Having a digital workplace is no longer a “nice to have,” it’s a need. According to AIIM, 79% of companies agree that they must transform their business into digital. The reason? 75% of companies struggle with managing documents and getting the right information to the right person. What’s worse, information is expected to quadruple over the next two years. Without a digital workplace, you’ll quickly drown under seas of information.

Who benefits from a digital workplace?
Apart from knowledge workers, HR professionals who are stuck in daily processes can greatly benefit from a digital workplace, which is why 28% of companies consider employee portal is an important technology.

Nearly all HR processes require employee documentation, yet, 80% of HR professionals have no standardised solution for document creation. Therefore, HR forms and workflows are also prioritised in digital workplace strategies.

The right digital workplace strategy can improve collaboration, employee engagement, productivity and internal HR processes. With 77% of employees expecting easier ways to complete routine tasks, workers will be happy to adopt a digital workplace into their daily routine.

HR software: your path to digital HR transformation
From gathering new hires’ documents to terminations, HR managers deal with many paper-based and time-consuming tasks. In fact, 82% of HR professionals take more than 30 minutes to create a document.

When a portion of these tasks is automated with HR software, managers feel relieved and are able to focus on more strategic HR tasks. Here’s how HR software supports managers and paves the way towards a digital HR transformation:

• Digital employee database. The first step towards a paperless office is to go paperless. HR software allows employees to edit their own personal information and organises all personnel data and documents in a digital employee database.
• Streamline your leave admin. HR software makes planning annual leave easy with instant leave requests, current leave balances, and public holidays. By defining types of leave and allowances an employee is entitled to, you’ll secure error-free accrued leave.
• Accurate time tracking. Analogue time clocks tend to round up minutes in favour of employees and 88% of spreadsheets contain mistakes. HR software increases accuracy by recording the exact time employees start working, take a break, and finish work, while taking overtime into account. The numbers are worked out like magic taking employees’ work schedules into consideration.
• A fresh onboarding experience. Replace sticky notes with interactive checklists. With HR software, you can create and assign tasks with due dates to employees and enable productivity from day one. For instance, you can assign tasks such as getting familiar with companies’ policies, tools and colleagues without having to use external tools.

Streamlining isolated processes with a single, automated system will save you time and costs. While HR software is great, there is a rising concern regarding security and compliance. Therefore, going digital requires a plan to identify software that covers the needs of employees without compromising user experience. Make sure you choose the right HR software for your organisation.