4 things you probably don't know about driving for work

4 things you probably don't know about driving for work
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Drew Spellar

Drew Spellar

Commercial Head

When we think about driving for work, company cars and van are probably at the front of your mind. An increasing number of people in HR and other departments are taking on the role of the traditional Fleet Manager as an additional part of their role but it is an increasingly complex topic to stay on top of. Making sure that we are doing the right things for our employees and our organisations is crucial. Driving is one of the most dangerous things most of us do on a frequent basis but we think there are still a few things that most people don’t know when it comes to driving for work…

1You don’t need to be in a company car to be driving for work

We all know and understand that an employee in a company car or van is driving for work – they are a business user and the vehicle will have been provided to them to enable them to do their job. However, there is an increasing number of people receiving a cash allowance to buy or lease their own vehicle as well as those occasionally using their own vehicles. Anybody driving for your organisation should be met with the same considerations as their vehicle in this instance is their workplace environment.

Meeting with a client, running errands for work, attending an event are just a few examples of when someone is considered to be driving for work. Where this is the case, you have a responsibility to safeguard their well-being and to ensure that they are safe and compliant when working for your organisation. This includes when they are driving for work. The implications can be far-reaching to both the employee and the organisation they work for. So it is important you understand what qualifies as workplace driving.

2MOT Legislation has changed

From 20th May, MOT legislation changed. We all know that vehicles need their first MOT when they reach three years old and with the average privately owned vehicle on the roads in the UK being eight years old there will be plenty of people who will be affected by the recent changes. These changes cover five key areas: Defects have been re-categorised, diesel vehicles has stricter emission limits, new checks have been introduced (including fluids, lights and tyres), MOT certificates have changed and old vehicle exemptions have been changed. For a full story of what these changes are and how they might affect you read our article.

It is also important to remember that whilst the MOT kicks in at three years it is only an annual check of a vehicle. Newer vehicles should still be regularly inspected by the driver and the MOT should not be relied upon as a measure of whether any vehicle is safe to be on the road. As the driver of any vehicle we are legally responsible to ensure that it is roadworthy.


There is a large, and growing, number of vehicles on the road which are not insured – estimates put this at around 1 million vehicles. This makes it even more important to ensure that we have valid insurance when we are diving – to protect and cover ourselves and others. A company vehicle insurance policy is usually a coverall and employees named and vehicles recorded will be covered by comprehensive cover. It is key that we understand what our employees are doing when they drive for us – even if that is infrequent – and that they are properly insured.

Employees business cover may allow an individual to drive for work but not for them to carry passengers (such as clients) when doing so. Individuals driving their own vehicles for work should contact their insurer to make sure that they have the correct Business Use cover within their policy and are properly insured. This usually costs a few pounds additionally per year – if anything – but without it, in the case of a crash, your employee may find that the comprehensive cover they thought they had only covers them third party if the collision happens whilst they are driving for work.

4Driving for work is part of Health and Safety

Health and Safety covers a raft of topics and many of these are familiar to us…how to lift a box, position our office chairs, what to do in the case of a fire…the list goes on. Driving for work is no different and if it forms any part of the operation of your organisation you need to know that it is also subject to Health and Safety legislation and guidelines. The numerous pieces of legislation which surround the subject tell us that we have a duty of care to our employees legally but we’re also morally responsible to them. Make sure that you know what your obligations are by taking a free 30 day trial with us. 

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