Let your ATS take the strain from your recruitment process

Let your ATS take the strain from your recruitment process
Kallidus

Technology can enhance your recruiting strategy by supporting your team to be more efficient, effective and able to hire better talent faster.

With fierce competition for available talent, attracting, engaging and hiring talent as quickly as possible is key to an organisation’s success and growth for the future. Every HR department faces challenges due to the many elements of recruitment, but an effective Applicant Tracking System (ATS) can help reduce the administrative burden, freeing up your time to make a difference where it really matters.

Reduce your burden

With your competitors fighting for the same candidates, the time-consuming task of raising awareness of your latest vacancy can be frustrating. For large organisations receiving thousands of applications every month, this process is grossly inefficient and wastes a great deal of valuable resource.

As such, organisations are increasingly turning to ATSs to streamline their recruitment approach. This means that time-consuming tasks such as posting to social media and job boards can be automated, as well as the application process; the need to manually process paper copies of CVs can be eliminated with electronic versions securely saved in the online system.

Once the applications start rolling in, you will typically receive them from multiple channels – email inboxes, post, job boards or agencies. As a result of this, applications may be missed or mixed up, with potential talent misplaced and lost. By centralising the application and screening process, an ATS can transform your recruitment strategy. A best-in-class ATS will automatically process and store every application, entirely removing time-consuming aggregation and manual inputting.

Thinking for the future

You may receive a number of exceptional applications for one role. Whilst there can only be one successful candidate, consider preserving talent people’s CVs for future use. By storing ‘talent pools’, the initial recruitment process can pay dividends further down the line, reducing the time to find qualified individuals at a later date.

An ATS provides ‘one voice of truth’ ensuring that HR departments need not depend on internal retained knowledge and memory – all HR staff will be able to access the talent pool, and this will be unaffected by restructure or resignation within the team. An ATS provides consistency to data capture and formatting, enabling HR teams to search their pool by qualifications or specific skillset filters.

It’s all about attraction

To gain great talent, you need to attract their attention. The candidate experience will can be improved with an ATS – with regular updates automatically triggered and sent by the ATS as they progress through each stage of the recruitment journey, candidates are reassured that their application has been received and is being evaluated without HR involvement.

Once you have chosen candidates suitable for interview, your ATS will allow for the streamlining of the interview process; a good ATS will allow candidates to choose available interviewing time slots, allowing them to select a time that suits their needs best, whilst remaining simple for your HR team to coordinate suitable times between the candidate and interviewer.

Don’t resort to reporting

Recruitment strategies are often hindered by reporting on the entire process; reporting requires a lot of rekeying of data, with information gathered from multiple sources and inputted into a spreadsheet. This further requires the creation of formulas and pivot tables to later provide an actionable report; however, these processes leave a lot of room for human error, and may require recalculations, wasting further resource.

With an ATS in place, every interaction is recorded in the system. Key recruitment metrics such as:

  • Time to hire
  • Cost per hire

are accessible through real-time dashboards and provide instant and exportable reports.

Remove the heavy liftin of the recruitment process

The recruitment process is a lengthy one; from initial attraction, to applications, to interviewing, to selecting and finally to onboarding; HR teams are expected to manage many factors within this process. However, with the right ATS, all your recruitment tools are in one place.

Whether you are a small or large business, an ATS can support your recruitment strategy throughout, transforming the recruitment process. For further information on how an ATS can enhance your recruitment strategy download our eBook.

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