Why are you still using spreadsheets to manage your recruitment?

Why are you still using spreadsheets to manage your recruitment?
Promoted by Why are you still using spreadsheets to manage your recruitment?

We’re continually surprised at how many in-house recruitment teams still use spreadsheets to manage their recruitment process. If you’re only making a few hires a year, then maybe you can control your process with a spreadsheet.

And it’s understandable to see why spreadsheets can benefit the recruitment process

1.       Spreadsheet are low cost and ubiquitous
2.       Spreadsheets make data transfer easy
3.       Everyone knows how to use a spreadsheet
4.       Spreadsheets have Charts & Graphs

But unlike purpose-built recruitment software, spreadsheets don’t scale too well. Increased volume means the spreadsheet becomes increasingly complex and those benefits seem less convincing:

1. Spreadsheet are low cost and ubiquitous

Once volume reaches a certain threshold, ROI begins to drop. In-house teams work less efficiently, because of increased admin. Not to mention the knock on effect on candidate experience and time to hire.  Removing the admin burden on recruiters should be seen as an absolute necessity. A modern Applicant Tracking System eases the admin burden and reduces the risk of mistakes being made – like spreadsheets not being updated, or CVs and other files going missing.

2. Spreadsheets make data transfer easy

Most modern recruitment platforms automate any imports and exports. In fact, most companies that use modern recruitment software never have to export to a spreadsheet. Automating exports and imports is a far more secure way to move information between back office systems, like getting your latest hire into your payroll system.

3. Everyone knows how to use a spreadsheet.

Are Resourcers and Recruiters all spreadsheet experts? Some are- for sure. But all? Unlikely. As your team grows you either need to ensure every internal recruiter has Jedi-like spreadsheet skills, or you need to move to a more user-friendly system. Recruitment platforms are custom build for in house recruitment teams. They are designed to be inclusive and increase productivity.

4. Spreadsheets have Charts & Graphs

One benefit of having all that data in a spreadsheet means your team can use charting tools to measure some metrics or KPIs. But if your ATS has built-in dashboards and metrics you’ll benefit from a far richer source of historical data too. This means you can measure what matters most to you and feel confident that the underlying data is reliable enough for you to gain real insights into your hiring process.

The bottom line is- recruitment software adds value to your hiring process, rather than detracting from it. It does a lot of the heavy lifting and admin for your in-house recruitment team so they can focus on what really matters- providing a stellar candidate experience and hiring top talent.


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